# Get sign-off before anything important goes out

Version 1.1 · Kramaniti Kosh

> How to use this file: fill in the Working template section below. It opens in any text editor, or you can paste the whole file into ChatGPT, Claude or Gemini and ask it to help you fill it in for your business.

## Intended outcome

An explicit approval decision with evidence and a next owner.

## Before you begin

- The proposed action or final wording
- Evidence, assumptions and unresolved questions
- An authorised decision owner

## How to use

1. Place this gate before a consequential action, such as publication or a system change.
2. Present the exact proposed action and evidence to the named approver. A draft recommendation is not approval.
3. Record the approver’s actual decision and any conditions. Proceed only within what was explicitly approved.

## Working template

## Decision prompt

What exactly needs approval, revision, or rejection?

## Why review is required

Describe the customer, claim, commitment, financial, legal, system, or reputational consequence.

## Evidence needed

- Sources or inputs reviewed
- Assumptions and unknowns
- Options and trade-offs
- Recommended action

## Decision

- Approve
- Approve with changes
- Return for revision
- Reject

## Record

Decision owner:

Decision date:

Reasoning:

Next owner and next action:

## Demonstration

This is an illustrative scenario, not a client case study or a measured result. Do not reuse its details as facts about your work.

A draft announcement is ready for editorial review but contains an unsupported result claim.

### Sample inputs

Demonstration inputs only: final draft supplied; the result claim has no source; publication is waiting for editorial approval.

### Example output

#### Decision prompt
Approve, revise or reject the supplied announcement for publication.

#### Evidence needed
Final wording, support for the result claim and publication permission.

#### Recommended next step
[Recommendation] Return for revision because the result claim is unsupported. This recommendation is not the approver’s decision.

#### Decision record
Decision: pending.
Owner: [Name the approver].
Date: [Complete after review].
Conditions: [Record the approver’s exact conditions].

#### Next state
Hold publication until the authorised owner records approval of the final wording.

## Quality check

The exact action is visible; recommendations and approvals are distinct; the decision record is completed by the authorised owner.

## Limits and human review

The template records a decision. It does not establish a person’s authority or replace approval required by the organisation. Keep consequential actions with the named human owner.

## Edition notes

Version 1.1 adds setup guidance, an illustrative example and a review checklist. Provider-neutral Markdown instructions; no installation or platform compatibility is implied. Runtime behaviour has not been verified across AI providers. Reuse terms have not yet been published.