ChecklistFree templateAdded 29 Aug 2026
Pause important work until a named person decides.
Use it when AI-assisted work reaches a point where it matters more that the right person decides than that it moves fast.
It is a simple text file. Open it in any text editor, or paste it into ChatGPT, Claude or Gemini and ask for help filling it in.
Fill in the blanks for your business. This is what you get when you download or copy it.
What exactly needs approval, revision, or rejection?
Describe the customer, claim, commitment, financial, legal, system, or reputational consequence.
Decision owner:
Decision date:
Reasoning:
Next owner and next action:
A made-up example, so you can see what a filled-in version looks like.
This is an illustrative scenario, not a client case study or a measured result. Do not reuse its details as facts about your work.
A draft announcement is ready for editorial review but contains an unsupported result claim.
Demonstration inputs only: final draft supplied; the result claim has no source; publication is waiting for editorial approval.
Approve, revise or reject the supplied announcement for publication.
Final wording, support for the result claim and publication permission.
[Recommendation] Return for revision because the result claim is unsupported. This recommendation is not the approver’s decision.
Decision: pending. Owner: [Name the approver]. Date: [Complete after review]. Conditions: [Record the approver’s exact conditions].
Hold publication until the authorised owner records approval of the final wording.
The exact action is visible; recommendations and approvals are distinct; the decision record is completed by the authorised owner.
The template records a decision. It does not establish a person’s authority or replace approval required by the organisation. Keep consequential actions with the named human owner.
The template records a decision. It does not establish a person’s authority or replace approval required by the organisation.
Version 1.1 adds setup guidance, an illustrative example and a review checklist. Provider-neutral Markdown instructions; no installation or platform compatibility is implied. Runtime behaviour has not been verified across AI providers. Reuse terms have not yet been published.